AV quotes are rarely just a product list. A proper AV quote usually mixes gear, labor, setup, teardown, transport, notes, and sections the client can understand. The problem is that many small AV teams still build that quote in Excel, copy it into a PDF, then follow up without knowing whether the client opened it.
qraft is AV quote software for teams that already have a gear list or service price list. Import the catalog once, describe the event in a prompt, review the draft, and send a clean quote link your client can open in a browser.
Quick answer
qraft helps AV teams turn an equipment catalog and event brief into a client-ready quote link. It is best for teams that quote repeatable gear, crew, setup, and package line items, then need view tracking for follow-up.
This article answers
- →What is AV quote software?
- →How does qraft help AV teams quote from a gear list?
- →What AV line items fit qraft?
- →What is qraft not built to replace?
- →How should AV teams follow up after sending a quote?
What is AV quote software?
AV quote software helps audio, video, lighting, staging, and event technology teams build accurate customer quotes without rebuilding the same spreadsheet for every job. The best fit is a team that has repeatable gear and rates: microphones, speakers, LED walls, projectors, lighting, technicians, setup crew, and service packages.
qraft focuses on the quoting layer. It turns your price list into reusable quote items, then helps draft a quote from a short event description. The final output is a hosted quote link, not a static attachment.
How qraft fits an AV quote workflow
The workflow is simple:
- Import your AV gear and service price list.
- Describe the event in a prompt.
- Let qraft draft the sections and line items.
- Review the quantity, unit price, discount, tax, terms, and client details.
- Send a quote link and track whether the client opens it.
Example prompt:
Corporate town hall for 120 guests. Need two wireless mics, small PA, LED wall, confidence monitor, one AV technician, and setup support.
qraft can turn that into quote sections such as:
- Audio: dual wireless microphone set, compact PA system
- Video: LED wall, confidence monitor
- Crew: AV technician, setup crew
- Notes: event date, venue access, setup window
You still control the final quote. qraft drafts; your team approves.
Why AV teams should use quote links instead of only PDFs
PDF quotes are easy to send, but they do not tell you much after delivery. You do not know if the client opened the quote, forwarded it, or missed the email entirely.
A qraft quote link gives you a simple signal: whether the client viewed the quote and when. That makes follow-up less awkward. If a client opens the quote three times in one afternoon, the next step is probably a call. If they never open it, the next step is a resend or delivery check, not a pricing question.
What qraft is not
qraft is not full AV project management software. It does not replace inventory availability, CAD drawings, signal-flow diagrams, warehouse scheduling, or crew dispatch.
That is intentional. qraft is for the quote-building moment: turning your real gear list and job notes into a clear client quote link. If you need a full AV operations platform, you may still use one. qraft can sit before that as the quoting layer for smaller teams that do not need enterprise tooling.
AV quote examples that fit qraft
qraft works well for quotes like:
- Conference AV packages
- LED wall and screen rental quotes
- Wireless microphone and PA packages
- Hybrid event streaming packages
- Lighting and staging add-ons
- Crew and setup service quotes
- Repeat customer event quotes
It works best when your pricing has repeatable structure. If every job is fully custom engineering, qraft can still help format and send the quote, but the AI draft should be treated as a starting point, not the source of truth.
Start with your existing gear list
The fastest way to test qraft is to import a small slice of your catalog: 30 to 50 common items, not the whole warehouse. Add your most common microphones, speakers, screens, LED wall packages, crew rates, setup fees, and event packages.
Then create one sample quote from a real job description. If the draft gets you 70 percent of the way there, qraft can save meaningful time on every repeat quote.
Frequently asked questions
Is qraft built only for AV companies?
No. qraft is a general quote builder for service businesses, but AV is a strong fit because AV teams quote from repeatable gear lists, crew rates, and event packages.
Can qraft calculate AV inventory availability?
No. qraft is not inventory scheduling software. It helps build and send the quote. Your team should still confirm stock, availability, and crew scheduling before publishing the quote.
Can I add manual AV items that are not in my catalog?
Yes. qraft works best from an imported catalog, but you can still add manual line items for unusual gear, custom services, or one-off charges.
Does qraft send AV quotes as PDF or link?
qraft sends a hosted quote link your client opens in a browser. PDF export can support internal workflows, but the main client experience is a quote link with view tracking.